AECOM Campus Jobs

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Project Management Assistant (PMA) works closely with Project Managers (PMs) to assist with project setup, reporting, cash collection, change management and internal audits on a variety of projects, throughout the project lifecycle, whilst following company procedures. At inception, a role holder will be accredited as a PMA through our Workbench training (AECOM Project management systems).

Operations Support

• PMA organises, documents and attends project reviews, including mandatory high risk “Tier 1” quarterly reviews with full attendance (finance, and operations) in accordance with internal policies and protocols;

• Monthly meeting and reporting with PMs within the portfolio to review finances, forecasting and project progress, ahead of meetings with Performance Managers and Operations Unit Leads;

• Supports the team to hit Data Quality Targets (DQI), end dates, meeting fiscal period deadlines;

• Assists in preparation of non-financial audits;

• Works closely with Lead PMA and Operations Performance Manager;

Reviews and Reporting

• Runs reports and interprets data for PMs and the team in general;

• Generates and shares best practices and procedures.

Project Life Cycle

• Helps to set up new clients and suppliers in the financial system;

• Assists with project set up and maintenance in Workbench;

• Assists with regular forecasts (Estimate at Completion - EAC) in APIC;

• Monitors adherence to processes and change management protocols regarding interface with operations, commercial, finance, legal teams, including obtaining permissions to work at risk etc.;

• Raises invoices, makes sure that all projects have a billing schedule in a UK&I Unbilled Tracker;

• Debt Collection – assists Credit Control to collect debt, checks clients have received invoices after issue;

• Ensures accurate time recording across projects within the PMA portfolio;

• Monitors non-labour costs have been correctly assigned to projects;

• And any ad hoc duties as requested by Lead PMA and Operations Performance Manager.

Minimum Requirements

• Experience working in administration, project administration and/or finance;

• Excellent written and verbal communication skills at all levels;

• Organisation skills to manage multiple requests and prioritise workload in a fast-paced and quick-changing environment (essential);

• Ability to understand procedures and implement change;

• Good analytical and problem solving skills (essential);

• Ability to take initiative and ownership, self-motivated pro-active approach and ability to see things through to the end;

• Ability to manage details, but also see a bigger picture;

• Ability to be resourceful, hands on and work both independently and as part of high-performing team;

• Ability to work independently as well as part of a team; willingness to work with multiple different colleagues on a variety of grades and abilities.

Qualifications

• Excellent ICT skills - Excel, Outlook, Internet, etc.;

• Experience working with Oracle based systems is preferable but not essential;

• Good GCSE and/or A level or equivalents at both Maths and English;

• Degree level and/or an accounting qualification are desirable, but not essential.

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10110972

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

Work Location Model: Hybrid