AECOM Site Administrator in Fort McMurray, Alberta

Business Line Oil + Gas

Position Title Site Administrator

Canada - Alberta

Fort McMurray

Job Summary

AECOM is currently seeking a Site Administrator to be located at CNRL Horizon in Northern Alberta. This is a temporary site opportunity. Flights are offered from Calgary and Edmonton only.

May include the following responsibilities:

  • Control and distribution of incoming correspondence.

  • Collection and actioning of outgoing correspondence.

  • Monthly supply Orders.

  • Creating PO’s.

  • Craft and Staff Expense forms.

  • General filing.

  • Provide general office support to all site personnel.

  • Assist with flight bookings and flight reports for all staff and craft employees.

  • Assist in Deduction letters to craft.

  • Review and schedule applicable safety training.

  • Assist with Onboarding and terminations when required.

  • Meet and greet new hires on orientation days to assist them to site.

  • Create and distribute NOC’s, DOA’s to Head office.

  • Coordinate with Head Office for all payroll queries and follow current query procedure.

  • Balancing data entry daily, when required.

  • Maintain the Vacation Tracker of all staff.

  • Coordinate and assist in the preparation of reports as required.

  • Actively participate and identify areas of improvement and provide solutions.

  • Create and maintain vehicle passes, visitor passes as requested.

  • Staff registration forms for all new hire staff members.

  • Other reception duties as required.

Shift is 10/4 and 10 hours per day.

Minimum Requirements

  • High School Diploma.

  • Minimum 1 year of related work experience required.

  • Experience with Microsoft Excel, Word and Outlook.

  • CSTS 09 Ticket.

  • Able to work in camp environment.

  • Able to travel, if and when required.

  • This position will be required to drive a vehicle on behalf of AECOM and therefore will require the candidate to submit a satisfactory driver's abstract for review.

Preferred Qualifications

  • Previous site administrative experience is preferred.

  • Administrative Diploma would be an asset.

  • Live plant experience is an asset.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Construction Services Group (CS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 189578BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.